Meeting Rooms

What does this module do?

The Meeting Rooms module turns any screen into a room information display — showing which meetings are scheduled, in which room, and when. You can either maintain rooms and meetings yourself in the module, or connect an external calendar so bookings appear automatically.

• Two data sources — manage rooms and meetings manually, or connect an external calendar (Microsoft Outlook, Google Calendar, or Humly)
• Automatic availability — the template shows what’s happening now and later, based on the current date and time
• Recurring meetings — for manually added meetings, repeat daily, weekly, monthly, or yearly
• Multi-day view — show today only, today and tomorrow, or three days ahead
• Smart display — enable "Skip template if there are no meetings" so the template stays hidden on quiet days and appears automatically when there’s something scheduled
• Timezone support — set the correct timezone when displaying Outlook rooms
• Full styling control — customise header and row colours, text size, and fade-in animations

How to set up

There are two ways to use this module. Choose the setup that matches your situation.

Step 1 — Open the module

Navigate to Modules in the main menu and open the Meeting rooms module. You'll see an overview of all your rooms.

Step 2 — Add a meeting room

Click Add meeting room and enter the room Name (for example, "Boardroom" or "Room 1.02"). Save to add it to the list.

Step 3 — Add meetings to a room

Next to a room, click Meetings and then Add meeting. For each meeting you can enter:

• Visitor name — the name shown on screen
• Company name (optional) — the visitor’s organisation
• Meeting message (optional) — a short description or note
• Start time and End time — when the meeting takes place
• Recurrence (optional) — repeat the meeting daily, weekly, monthly, or yearly
• Image (optional) — a photo or logo to show alongside the meeting

Repeat for every meeting you want to display.

• Microsoft Outlook — room mailboxes are read via Microsoft, and their bookings appear automatically
• Google Calendar — bookings from a connected Google calendar
• Humly — rooms and bookings from a Humly room booking system, including live availability (green / yellow / red)

You select the source and the specific rooms in the template settings (see below). The external calendar keeps the schedule up to date on its own.

Step 4 — Select a template

Go to the template library and filter by Module templates, then choose a meeting rooms template. There are dedicated templates for custom rooms and for Outlook rooms.

Template & display settings

Configure how and what the template shows on your screens.

• Content type — choose your data source: Meeting rooms module (your own rooms), Microsoft module (Outlook), or Google Calendar module
• Room selection — pick which rooms to display for the chosen source
• Days ahead — choose how far to look: Today, Today and tomorrow, or Three days ahead
• Timezone — set the timezone (used for Outlook rooms; defaults to Europe/Amsterdam)
• Slider speed — set how fast the display cycles through rooms/meetings when there are several to show
• Skip template if there are no meetings — enable this to hide the template on days with nothing scheduled; it appears automatically as soon as there’s a meeting to show
• Styling — customise the header colour and text, alternating row background colours, text size, and fade-in animations

For Outlook room templates you can additionally choose what to show — now and later today, only what’s happening now, or only later today — and pick a 12-hour or 24-hour time format.